Executive Assistant

Position:  Executive Assistant

Department:  Director and CEO’s Office

Supervisor:  Director and CEO


The Executive Assistant (EA) will provide executive level administrative and operational support to the Director and CEO and is a key member of the Director’s Office. Reporting directly to the Director and CEO, the EA also serves as a liaison to the board of directors and senior management team organizes and coordinates executive outreach and external relations efforts and oversees special projects. The EA will perform personalized and confidential administrative duties with discretion and independent judgment. The ideal individual will have strong written and verbal communication, administrative, editorial, and organizational skills, and the ability to thrive in a fast -paced environment, while managing multiple priorities.

General Duties and Responsibilities:

    • Handles and assists with Director and CEO’s incoming and outgoing correspondence – phone, emails, letters, etc.  including proofreading all correspondence requiring Director and CEO’s signature;
    • Manages Director and CEO’s daily calendar including scheduling appointments and meetings across various time zones, creating, and sending reminders;
    • Maintains all electronic and physical files for Director and CEO’s Office including board member information, etc.;
    • Coordinates, schedules, and organizes board and committee meetings, creates, assembles and distributes all materials for meetings; ensures board actions adhere to organization’s by-laws;
    • Notates, transcribes, files and distributes all board minutes;
    • Acts as liaison between Director and CEO and board members and staff;
    • Collaborates with all other departments such as Finance, Publications, Development and Exhibitions;
    • Conducts research on potential board members, potential donors and other matters as required;
    • Organizes and arranges Director and CEO’s travel including purchasing airline tickets, arranging accommodations, and preparing detailed itineraries;
    • Prepares expense reports for submission to the finance office in accordance with AFA’s travel policy;
    • Works on special projects as assigned;
    • Maintains complete confidentiality and discretion in all matters;


  • Bachelor’s degree or equivalent in education and experience required; plus three years of related experience.
  • Experience with non-profit or corporate boards required
  • Proficiency with Microsoft Office Suite
  • Experience in museum or other cultural organizations a plus

Compensation: High-60’s commensurate with experience

To Apply: Submit cover letter, writing sample, and resume to hr@amfedarts.org by August 18, 2023