General Duties and Responsibilities:
- Assist with administrative tasks for all departments including: editing, mailings, file maintenance, catering, supply orders, PowerPoint presentations, and preparations for meetings and events
- Oversee reception area including greeting guests, answering and directing incoming phone calls, distributing and posting mail
- Manage office and kitchen supply inventories and place orders as needed
- Liaise between building maintenance staff and floor for office repairs
- Liaise between staff and IT and Communications vendors to maintain printers, desktops and laptops
- Provide back-up administrative assistance to Director and senior management as needed including editing exhibitions contracts
- Other administrative special projects and tasks as assigned
- Undergraduate degree in relevant field
- Minimum 2 years of administrative experience in an office or museum environment
- Strong Excel and PowerPoint skills and Proficiency with computers including Microsoft Office Suite
- Efficiency with QuickBooks a plus
- Excellent and professional phone manner and appearance
- Strong communication and interpersonal skills
- Ability to handle multiple tasks, attention to detail
- Willingness to work with multiple departments on various projects
- Sense of Humor
Low to mid 40’s commensurate with experience plus comprehensive benefits package which includes fully funded medical, dental and vision insurance and 3 weeks paid vacation.
To apply: Submit a cover letter and resume to firstname.lastname@example.org by May 24, 2019
Summer 2019 Curatorial Internships
The American Federation of Arts (AFA) is currently accepting summer 2019 curatorial intern applications for the exhibitions department. The curatorial staff at the AFA organizes and manages fine art exhibitions that tour to museums across the United States and abroad. The department’s responsibilities include: initiating exhibition projects; liaising with co-organizing and presenting institutions; working closely with guest curators to shape exhibitions and realize loans; placement of exhibitions at host museums; collaborating with publications, development, communications, and other AFA departments. Curatorial interns will have the opportunity to learn about various aspects of traveling art exhibitions and be provided training through the mentorship of the curatorial team. This is an unpaid internship, but academic credit is available. Intern hours are usually 10-20 hours per week, and the exact schedule will be determined based on candidate availability.
Qualified candidates must be currently enrolled in an academic institution and major in Art History, Museum Studies, or related disciplines and/or have demonstrated interest or skills in these disciplines. Excellent written and oral communications skills are required, along with superb research and organizational skills, and proven ability to prioritize, multi-task, and work independently. Candidates must have computer literacy in Word and Excel; familiarity with FileMaker and/or TMS is preferred.
Submit a cover letter, resume, and writing sample (2-4 pages from an academic paper are acceptable) by April 30, 2019 to: email@example.com
The American Federation of Arts is an Equal Opportunity Employer. The AFA does not discriminate because of age, sex, religion, race, color, national origin, disability, marital status, veteran status, sexual orientation, or any other factor prohibited by law. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.