Jobs & Internships

Jobs

Position:  Part Time Manager of Communications & Marketing
Department: Development
Supervisor: Associate Director for Development
Position Type: Part-time temporary, 2 to 3 days per week for approximately 3-4 months
Start Date: August 1, 2019
 
General Duties and Responsibilities:

  • Maintain daily operations of Communications Department including writing press releases; drafting quarterly e-news; liaising with partnering institutions; maintaining press database, clippings; responding to press inquiries and monitoring coverage; drafting talking points; organizing closing books
  • Ensure the AFA’s role and identity are understood and acknowledged by the media and exhibition and program partners
  • Develop analytics and reports for senior management
  • Oversee the coordination, development and placement of press statements
  • Produce collaterals to promote the AFA and its programs
  • Oversee social media strategy implemented by digital intern
  • Work with Special Events team and attend events as required
  • Supervise interns
  • Other tasks as assigned

Qualifications:

  • 3- 5 years of experience in marketing/public relations/communications, preferably in the non-profit sector, an art museum or gallery, or related field
  • Superb written, interpersonal, and organizational skills
  • Proficiency in MS Office; experience with Adobe Creative Suite
  • Ability to take initiative and to think creatively

To apply:

Submit cover letter, writing sample, and resume to hr@amfedarts.org by June 28, 2019

 

Position: Executive and Program Associate
Department: Director’s Office
Supervisor: Director
Status: EXEMPT
 

General Duties and Responsibilities:

  • Handles and assists with Director’s incoming and outgoing correspondence – phones, emails, letters, etc.  including proofreading all correspondence requiring Director’s signature
  • Manages Director’s daily calendar including scheduling appointments and meetings across various time zones, creating and sending reminders
  • Maintains all electronic and physical files for Director’s Office including board member information, etc.
  • Coordinates, schedules, and organizes board and committee meetings, creates, assembles and distributes all materials for meetings;  ensures board actions adhere to organization’s by-laws
  • Notates, transcribes, files and distributes all board minutes
  • Acts as liaison between Director and board members and staff
  • Collaborates with all other departments such as Finance, Publications, Development and Exhibitions
  • Conducts research on potential board members, potential donors and other matters as required
  • Organizes and arranges Director’s travel including  purchasing airline tickets and arranging accommodations and preparing detailed itineraries
  • Prepares expense reports for submission to the finance office in accordance with AFA’s travel policy
  • Works on special projects as assigned
  • Maintains complete confidentiality in all matters

The Louis Comfort Tiffany Foundation

  • Oversees the administration of the Foundation and the biennial awards competition, publication of the accompanying catalog, and the maintenance of the Foundation’s website.
  • Liaises with the Board President and Treasurer on an on-going basis and oversees governance and financial matters.
  • Handles all written and phone correspondence pertinent to the Foundation, including mass mailings.
  • Organizes Foundation board meetings and meetings of the award jury (biennial two-day intensive jury meeting).

Qualifications:

  • 3-5 years minimum EA experience and an undergraduate degree
  • Excellent written and verbal communication skills
  • Strong diplomatic and team-oriented interpersonal skills
  • Ability to handle multiple priorities and tasks
  • A proactive,  flexible and confident approach to work
  • Ability to work on own initiative as well as part of a team
  • Experience with non-profit or corporate boards required
  • Proficiency with Microsoft Office Suite
  • Experience in the museum or other cultural organizations a plus

To apply:

Submit cover letter, writing sample, and resume to hr@amfedarts.org by July 15, 2019

 

Position: Human Resources and Office Manager
Department: Administration / Finance
Supervisor: Associate Director and CFO
Status: EXEMPT

General Duties and Responsibilities:

Human Resources:

  • Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts
  • Maintains the work structure by updating job requirements and descriptions for all positions
  • Manage and conduct new hire processes
  • Maintain employee handbook and communicate polices to staff
  • Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records
  • Process and approve staff PTO, reconcile and sign off on employee time sheets, and maintain vacation calendar
  • Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results
  • Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
  • Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements
  • Schedule quarterly staff meetings and assist with planning annual staff outings and parties

Administration:

  • Supervise Reception Desk
  • Manage equipment and facilities maintenance and process  invoices and purchase orders
  • Oversee office supplies
  • Assist staff with computer,  telephone and voice mail problems and needs
  • Coordinate both off and on site file storage policies and procedures
  • Act as backup to Executive Assistant in Director’s Office when h/she is out of the office

Qualifications:

  • 3-5 years Human Resources and Office Management experience
  • 4 year undergraduate degree
  • Excellent communication skills
  • Proficiency with computers including Word and Excel
  • Ability to handle multiple priorities
  • Proven self-starter who is also a team player
  • Background in an arts non-profit environment highly desirable

Submit cover letter and resume to hr@amfedarts.org by June 20, 2019.


The American Federation of Arts is an Equal Opportunity Employer. The AFA does not discriminate because of age, sex, religion, race, color, national origin, disability, marital status, veteran status, sexual orientation, or any other factor prohibited by law. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.